Simplifying Construction Data: Unified RFI, COR, and Submittals Management for Engineering Teams

Contact Us

The Challenge

The client, a leading engineering firm, experienced marked loss of efficiency in managing project information and reporting.

To be more specific, client was tracking project details by using three separate systems:

1. Auto Construction Cloud (ACC)

For coordinating project delivery, ACC is a planners' and designers' construction management platform.

2. Deltek

An additional project management details storage system serving multiple teams.

3. MS List

A tracking system for issues and extra project details.

Because these systems operated in silos, which would mean each system worked independently without sharing data or communicating with the others, the leadership team struggled to:

  • Maintain a single source of truth for all projects, that means, having one central place where all project information is accurate, up-to-date, and consistent.
  • Track project health, deadlines, and issues effectively.
  • Generate consolidated reports without spending hours on manual work.

The approach was fragmented. The consequences were inefficiencies, delayed insights, and increased risk of missed deadlines or cost overruns.

Engineering project data management challenges illustration

The Solution

Our approach included designing and deploying a data integration and analytics solution that transformed the client's reporting process:

Integrated dashboard showing unified construction project data

Data Integration assisted in:

  • Project lists and RFI (Request for Information) data extraction from ACC.
  • Pulling project details from Deltek and MS List.
  • Complete data consolidation into a central SQL database.

Applied analytics helped to clean and organize data, and using BI tools, we built Visualization Layer, an interactive dashboard that provided real-time visibility to keep a close eye on:

  • Project status and health indicators.
  • Pending RFIs and overdue tasks.
  • Number of users involved in each project.
  • Potential cost or schedule impacts.

Thus, we had a single, unified view of all projects, making multiple systems redundant.

The Impact

The results were immediate and the outcome, measurable:

Instant Access

Instant Access

Viewing the entire lifecycle of each request at one place.

Time Savings

Time Savings

50 man-hours per month saved by automated reporting.

Quality Improvement

Quality Improvement

Over 30% enhancement in quality control procedures.

Risk Mitigation

Risk Mitigation

Decision-making improved by early identification of overdue tasks and potential cost/schedule impacts.

Project Snapshots

Screenshot of project management dashboard - overview page
Screenshot of project management dashboard - RFI tracking page
Screenshot of project management dashboard - reports and analytics page
Copyright © Vee Technologies 2025 All Rights Reserved. | Image Copyright