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A Leading Producer in the Chemical, Paper, and Pulp Industry Automates Supplier Quotation Processing with

Vee Technologies’ Intelligent Automation Platform

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Organization

The client is a leading producer in the chemical, paper, and pulp industry, specializing in innovative solutions for renewable fiber-based products. The organization has a strong focus on sustainable operations and environmental responsibility.

Challenges

The client was encountering challenges with the manual entry of supplier quotation details into its SAP system. The process resulted in inaccuracies in crucial information such as supplier contact details, quote expiry dates, quote reference numbers, item descriptions, and unit and amount details.

On a weekly basis, the client receives a significant volume of over 200 quotations from various suppliers, each utilizing different template formats. Consequently, the users were required to manually input these quotation details into the client's application. This reliance on manual data entry not only consumed a substantial amount of time but also placed a heavy burden on available resources.

Solutions

Vee Technologies’ RPA experts evaluated the client’s concerns and developed a sophisticated bot solution. This bot possesses several key functionalities that address the challenges faced in handling supplier quotations:

  1. The bot is equipped with advanced classification capabilities, allowing it to accurately classify supplier quotations based on their respective template formats. This classification process ensures that the quotations are appropriately categorized for further processing.
  2. Our solution leverages optical character recognition (OCR) technology to extract the required data from supplier quotations, enabling the bot to capture essential information such as supplier contact details, quote expiration dates, quote reference numbers, item descriptions, and unit and amount details.
  3. Once the data is extracted, the bot automatically updates the corresponding information in the SAP system, eliminating the need for manual data entry.
  4. The bot is designed to execute automatically based on a predefined schedule. This automation feature ensures that quote handling is carried out consistently and efficiently, reducing the reliance on manual intervention.
  5. The bot actively notifies the relevant stakeholders about the creation of new quotes. This notification system ensures that all stakeholders stay informed and can take necessary actions in a timely manner.
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Benefits

  • Quote response time was reduced by 60%, allowing the company to provide customers with quicker turnaround times
  • Quote details were created with 100% data accuracy
  • Enhanced accuracy that resulted in a reduction of human efforts by 80%

Processes Automated

Supplier Quotation Processing

“With the implementation of Vee Technologies’ bot, we have witnessed extraordinary improvements in our operations. The classification capability of the bot based on supplier template formats has helped tremendously, allowing us to handle quotations with greater efficiency and accuracy. The implementation of OCR technology for data extraction gave us a 100% data accuracy rate in our quotation details, enhancing our customer service and overall satisfaction. With the bot taking care of classification, data extraction, and updating processes, our employees are now able to focus on value-added tasks. Not only has the solution provided by Vee Technologies RPA team optimized our operations but it has also reduced our quotation response time by 60%.”

Director of Operations,
Leading Producer in the Chemical, Paper, and Pulp Industries

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