Vee Technologies offer full service data entry, legal back offices support and outsourced software development.
Vee use innovative techniques and technology by deploying high definition 20inch monitors with versatile applications and workflow to manage split screen data entry and simultaneously view the images. To boost the accuracy, senior coders perform a critical field code review and sample audit before passing over the output.
Vee are thus able to provide high accuracy and timely data entry services to companies and law firms that do not want to get involved with the overhead and administrative issues involved in an in-house data entry capture facility.
Vees have a trained and proficient legal coding and document management team capable to deliver high quality legal back-office services which include: data entry, legal coding, data processing, and billing.
Legal coding services
Data entry services include plain data entry and can also add-on custom requirements for edits and updates plus creating a database and then coding and indexing the records.
Our processing services cover the project specific document coding as per client specifications. A senior team lead who is subject matter domain expert; manages the projects with operators who are trained in legal coding and who are familiar with legal terminology and documentation.
VeeLegal can code your documents more efficiently than you may be able to yourself or by sending the job offshore:
Reduce cost
You would achieve substantial cost saving by outsourcing the law clerk back-end legal coding work including the necessary QA.
Your legal team could be focusing on subjective coding - the work requiring their knowledge of the case. This is a compelling reason for your clients that you are sensitive to their budget constraints!
High quality
Vee are reputed for offering high accuracy levels (98-99% ) and have a proven track record for delivery quality to many Fortune 500 clients and TPA Health insurance companies in the US. Our staffing includes experienced coders, and keyboarding operators trained on the domain skills. Additionally we continually invest in training and new application software to improve accuracy and productivity. All legal coding work is reviewed by senior quality control staff.
Objective coding
Objective Coding is the process by which skilled and trained document specialists review every document and prepare a computerized index of basic objective data about each document, including:
- Document Date
- Author(s)
- Recipient(s)
- Document Type
- Title
- Box number
- Source
In most jurisdictions lawyers must prepare a list of documents relevant to the case. Traditionally these were prepared by lawyers or law clerks dictating document summaries, and secretaries typing them up in a word processor. The result: an expensive document of limited value beyond meeting the requirements of the rules of discovery.
The different options in objective coding include:
Inventory Indexing
An inventory index allows you to focus your attention on a small number of "hot" files and documents. We create a database record for each file in the collection. The most simplistic version contains just the Bates range and the file title.
Bibliographic Indexing
This type of database is typically used in conjunction with document imaging. We create a database record for each document, capturing Bates range, date, title, document type, author, recipient, cc and document characteristics. You can also choose enhanced bibliographic options including issues or names mentioned in text.
Detailed Indexing
This is a detailed index for the 5-10% of your collection that is most important for your case. A typical document entry would include all of the bibliographic fields, a more detailed outline of issues, a subjective priority rating, and a plain English summary.
Coding manual
Coding for any project commences only after mutual agreement is reached with regard to the detailed set of standards and guidelines for what is to be coded and how it is to be coded.
Import into popular databases
Specialized coding software may be used to maximize productivity and consistency and this is based on client requirements. After the coding is completed and quality control checks are run through, the coded data is ready for export using the software of your choice. for example Summation, Concordance, JFS Litigator's Toolkit, Super Text or other.
Subjective coding
Subjective Coding is a more comprehensive coding process in addition to the objective coding This includes keywords and relevant data coding from the document text. Such coding is flexible and specific to individual company requirements.
Full text capture
Full Text Capture or Data Transcription is the full key entry of all content data from hard copy or image format to provide a fully searchable database at the touch of a button. Entire image is available for search on any word or phrase. We use OCR and other techniques to have the first level of data entry and then further editing for an accurate result.
About Bates numbering
Bates numbering (or Bates Stamping) is used in the legal and business fields to sequentially number or date/time-mark images or documents as they are scanned or processed (for example, marking exhibits during the discovery stage of preparations for trial or identifying business receipts). Bates Stamping can be used to mark and identify images with copyrights by putting a company name, logo and/or legal copyright on them. This process provides identification, protection, and auto-increment numbering of the images.
Bates numbering is an organizational method mainly used to identify legal documents. During the discovery phase of litigation, there may be a large number of documents so the Bates number, named after the Bates automatic numbering machine, assigns an arbitrary unique identifier for each document. It is usually numeric, though it could be alphanumeric, too. The number is unique to the documents disclosed or produced in a case, but there is no standardized algorithm for determining this number. Examples of Bates numbers for tobacco cases could be found here.
Manual Bates Stamping used a self inking stamp that incremented a sequential number each time it was pressed down on a document. Today, the usual process used in legal firms is as follows: 1) Get a batch of documents from a client or the opposing party; 2) Bates stamp the documents; 3) scan the documents into Portable Document Format. At this point, the firm has an electronic Bates-stamped version of the documents on the computer.
Automatic Electronic Bates Stamping uses software to superimpose a Bate Stamp number on the scanned document.
Recently, several electronic document discovery (EDD) software programs have become available to the legal and business fields. These EDD packages sometimes provide a Bates Number which is embedded into their output files, working analogously to manual Bates Stamping of physical documents, requested during discovery. Vendors of these EDD packages also provide attorneys and others the ability to review documents such as e-mails, document files and graphics files during the discovery process. Each relevant virtual document must be identifiable later on, so these software packages provide means of uniquely marking each document digitally.
The name is the result of a machine patented in 1891-93 to Mr. Bates. The numerical stamp automatically shifted to the next number after pressing. The corporation became part of Edison and a brief history is located at their site, http://edison.rutgers.edu/list.htm
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